Facilities Manager

Company Name:
Ashley Furniture
Role Description:
The scope of the job may include a wide range of facility services and/or activities including routine and non-routine tasks to be independently completed according to office guidelines and/or under supervision of a more experienced professional or supervisor.
The Facility & Services Coordinator makes routine and/or non-routine decisions which impacts own work and/or work of others.
The Facility & Services Coordinator may interact frequently with customers / clients to maintain and strengthen relationships and to ensure work/deliverables meet expectations.
He/she may assist each customer by providing individualized service, accurate information, efficient service and timely follow-up.
Key Responsibilities:
May independently complete many location services and/or facility operations.
May act as the point of contact for various Facility tools/databases and related training.
May act as a point of contact for the landlord and/or external providers May manage regular contract relationship May be involved in actions related to programs or projects.
May contribute to the preparation of daily, weekly, and monthly reports.
May perform administrative duties according to location guidelines.
May carry out instructions for security, fire, health and safety and maintain records.
May be single point of contact for Facility & Services in a specific location.
Day-to-day activities may include:
Space Management
Seat assignment tracking
Space move coordination
Coordinate meeting room reservation process Track storage assignments Maintain meeting rooms Office Maintenance Coordinate maintenance and repair of HVAC system Coordinate hot and cold facility calls Coordinate furniture, fixtures and equipment repairs Maintain break areas and equipment Coordinate housekeeping services (office space, restrooms etc.) Coordinate electrical maintenance and repairs Order (approved) non-standard supplies Safety & Security maintenance Coordinate annual evacuation drills with Safety Manager Administer security system Maintain access cards and access control Office operations Coordinate mail services Coordinate document destruction service Maintain all facility related signage and postings

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