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Facilities Manager

Company Name:
Ashley Furniture
We hiring a Facilities Manager to oversee the administration of facilities operations within our organization.
At Ashley Furniture HomeStore of Central New Jersey, we make beautiful home furnishings affordable. Founded in 1945, Ashley furniture is the No. 1 selling furniture brand and furniture retailer. Our stores in Central New Jersey have been recognized by the Metropolitan Home Furnishings Association as Retailer of the Year several times.
At AFHS we consider our team members our most valuable asset & provide them with the training & tools necessary to succeed.
Today, we operate Six Ashley Furniture Home Stores throughout Central New Jersey. Our organization is committed to making a difference in our community because we feel it enhances life-long customer relationships as well as the quality of life for our customers, and associates.
There has never been a better time to join our company!
Facility /Risk & Safety Manager
is responsible for cultivating a safety conscious work environment and positively influencing safety practices among all employees. This position will oversee and manage the company's Facilities and Risk/Safety Program to ensure compliance with all federal, state and local regulations.
Role Description:
Provides supervision and training of maintenance personnel; scheduling and the assignment of staff duties to include on call, weekend and holiday rotations.
Maintaining records/documents of work performed.
Establishes and maintains a comprehensive Preventive Maintenance Program.
Oversees and manages all on-site inspections, assisting inspectors and surveyors and provides reports as required in follow-up to surveys, inspections and audits.
Ensures that regular inspection of company buildings, grounds, and facilities are conducted in compliance with local codes, ordinances and safety regulations.
Directs new construction and renovation projects and work directly with state and local authorities to assure compliance with applicable regulations.
Maintaining fire alarm and sprinkler system records; ensures fire system inspections and testing is performed in compliance with local and state fire codes.
Ensures equipment and system inspections for safety and proper functioning are regularly conducted and documented as required. Conducts mock surveys and inspections as required.
Develops and maintains a comprehensive energy management program; negotiates with utilities and fuel oil companies for competitive pricing.
Assures ongoing development and implementation of Maintenances Department policies and procedures that guide and support the provision of services. Implements and maintains quality control program as appropriate.
Performs new equipment and service coordination by evaluating purchases, storage, installation and initiation of new services/equipment
Prior experience in developing and implementing safety programs and effective training curriculum is required.
Directly responsible for the ongoing development and implementation of the company safety program to ensure workplace safety for all employees, at all locations
Plan, organize, schedule and conduct assessments of branches, work areas and equipment; monitor site conditions, practices and procedures for compliance with health and safety (OSHA) requirements and Performance Contracting Group.
Research and become well-versed on emerging hazards/issues and communicate hazard control and loss information to management, supervision and employees through specialized training programs.
Must be able to influence and motivate employees, enforce company safety policies and procedures, and recommend corrective actions.
Must be available to respond to any emergency situations related to building safety.
Must be available and on call for safety emergencies.
Candidates will be proficient with computers and must be familiar with Microsoft Outlook, Excel and Microsoft Project.
Training experience is preferred.
Key Responsibilities:
May independently complete many location services and/or facility operations.
Management Facility tools/databases and related training.
Point of contact for the landlord and/or external providers
May manage regular contract relationship
Manage Facilities & Risk/Safety related to programs or projects.
Responsible for preparation of daily, weekly, and monthly reports.
May perform administrative duties according to location guidelines.
Responsible for security, fire, health and safety and maintain records.
Point of contact for Facility & Services in a specific location.
JOB REQUIREMENTS
Day-to-day activities:
Space Management
Seat assignment tracking
Space move coordination
Coordinate meeting room reservation process
Track storage assignments
Maintain meeting rooms Office Maintenance
Manage maintenance and repair of HVAC system
Manage hot and cold facility calls
Coordinate furniture, fixtures and equipment repairs
Facilitate Monthly Safety Training per Store
Manage incident reports sent to HR
Risk Management reporting
Maintain break areas and equipment
Coordinate housekeeping services (office space, restrooms etc.)
Coordinate electrical maintenance and repairs
Order (approved) non-standard supplies
Manage Safety & Security maintenance
Manage annual evacuation drills for each location
Administer security system
Coordinate mail services
Coordinate document destruction service
Maintain all facility related signage and postings
Requirements
Candidate should possess:
College Degree or equivalent. Prior experience in management or supervision preferred.
Ability to read and write English.
7 - 10 years related experience in maintenance, boiler plant, and HVAC equipment required.
OSHA Certified - preferred
Knowledge of local codes, ordinances and safety regulations
Knowledge of record keeping, cost estimating, energy management and conservation.
Ability to read and interpret blue prints and diagrams.
Experience in managing programs in repair or new construction and/or installation.
Proficient computer skills.
Education
College Degree preferred

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